Manufacturing · Engineering · Medtech
From paper and spreadsheets to operations under control.
Operations portals, quality digitalisation and practical AI for technical SMEs in Eindhoven and the Brainport region. We turn work orders, quality records and manual handoffs into clear workflows. Start with one process and a focused, paid pilot.
- Operations portals
- Quality digitalisation / QMOS
- AI & workflow automation
- One process. A focused pilot.
/01Three practical starting points
One process. Less admin. More control.
For manufacturing, engineering and medtech SMEs in Brainport Eindhoven. Choose the workflow costing your team time; we agree a small pilot, test it with users and measure the result before expanding.
Operations Portals
/0.1Bring work orders, project tasks, documents and status updates into one portal for your office and shop floor. Connect the ERP and tools you already use, with clear ownership of the next step.
Start with one work-order or project handoff.
Explore operations with XaaXQuality Digitalisation / QMOS
/0.2Give quality teams a traceable workflow for controlled documents, non-conformances (NCR), corrective actions (CAPA) and audit follow-up. Scope the first process around your manufacturing or medtech team.
Start with a document approval or NCR-to-CAPA flow.
Explore quality digitalisationAI & Workflow Automation
/0.3Reduce repeated email handling, document entry and reporting. Connect the steps between your tools, with AI to help extract or summarise information and people reviewing the decisions that matter.
Start with one recurring inbox or reporting task.
Discuss an automation pilotIn practice · six examples
Hi, can you quote 1200 pcs in S235JR, tolerance ±0.05, delivery week 42 if possible?
no fields yet, just prose
Thousands come in. A handful get read.
Free text becomes fields. Values the model is unsure about get flagged instead of guessed, and every number traces back to the message it came from.
/02Built and run by Osteam
Our products. Your starting point.
QMOS supports quality workflows; XaaX provides a foundation for operations portals. We choose the right building blocks around your process, then add integrations or custom work where needed.
Quality Management Operating System
/0.1QMOS
A starting point for quality digitalisation in manufacturing and medtech: controlled documents, digital forms, corrective actions and audit follow-up in one workspace.
- Controlled documents with review and approval
- Digital forms, tasks and reminders
- Audit trail on every change, in six languages
A foundation for your operations portal
/0.2XaaX
Connect projects, people, assets and reports in a shared workspace. Start with the modules your team needs, then connect your existing tools and build the workflow gaps into your operations portal.
- Activities, leave and planning in one place
- Reports and dashboards on live company data
- Meeting summaries and AI insights
/03QMOS · Quality Management Operating System
Less paperwork. More control.
Quality digitalisation for manufacturing & medtech
Bring controlled documents, forms, approvals and reminders into one workspace. For manufacturing and medtech quality teams, we scope document control, NCR/CAPA and audit follow-up around your process, with clear owners and traceable records.
Start with one quality workflow. Measure the result.
Agree the scope and success measures first: review time, overdue actions or time spent finding the right document.
Illustrative workflow
Document workspace
- Draft
- Review
- Approved
- Review reminder
Quality procedure
Version 2 · controlled document
Document control
Version history, review dates and controlled documents.
Digital forms & print
Online forms, reusable instructions and printable PDF outputs.
Approvals & reminders
Assigned tasks, due-date reminders and recorded in-app approvals.
Access & traceability
Role-based permissions and an audit trail of actions and changes.
Choose your standards. Scale with your team.
Plans for up to 5, 25 or 50 users, plus Enterprise.
/04About Osteam
A small team. Hands-on.
Osteam is a small software and AI team based in Eindhoven. We work directly with the people who plan production, manage quality and keep technical businesses running.
Our focus is manufacturing, engineering and medtech SMEs in the Brainport region. We start with the spreadsheets, documents and handoffs your team uses today, then build a practical workflow around one clearly defined problem. You work with the team building it, from the first discussion to the pilot review.
A clear scope. Working software. A result you can assess.
/05The challenge
Every business struggles to modernise.
Manufacturing shop or service business, most companies run on tools that were never designed for how they actually work. The barrier is not technology, it is finding someone who understands your operation.
- /01
Where do we even start?
There are too many tools and too many options. Without someone who understands your business, the path forward stays unclear.
- /02
Data stuck in spreadsheets
Planning lives in Excel, status updates in WhatsApp, and commitments in email. There is no single operational view.
- /03
Unclear return on investment
Without a specific implementation plan for your business, it is hard to estimate what automation would actually save.
- /04
Integration complexity
Your core systems, spreadsheets, and everyday tools speak different languages. Connecting them requires expertise most businesses do not have in-house.
- /05
Lack of internal expertise
Hiring dedicated software engineers is expensive and impractical for most small and mid-sized businesses.
- /06
Expensive consulting barriers
Large consultancies are built for large clients. Their fees, timelines, and generic approaches exclude the smaller business.
The Osteam approach
Operational software, one problem at a time.
We start with your operations
Before writing a single line of code, we map your current workflows, identify the highest-value automation opportunities, and build a clear implementation plan.
We build step by step
We prioritize changes that deliver measurable impact quickly, then expand. Every stage stays small enough to absorb without disrupting your business.
We stay hands-on after go-live
Your existing tools and systems stay in place. We build the missing connections between them, and stick around to make sure they hold.
Whatever you run today, we plug straight into it.
/06How we work
Start small. Prove it in a paid pilot.
Bring one workflow. We agree what to deliver, what it costs and how to measure it before committing to a wider rollout.
Choose one process
We discuss one bottleneck with the people doing the work and record the current effort, delays or errors as a baseline.
Agree the pilot
We agree a paid pilot with a defined scope, price, timeline and success measures before development starts.
Build and test
We build one usable workflow and test it with your team, using QMOS, XaaX or focused custom software as appropriate.
Review the result
We compare the pilot with the agreed baseline: time spent, missing information, overdue actions or manual handoffs.
Expand when useful
If the pilot proves useful, we agree the next rollout, integrations and support. Each next step has its own clear scope.
Choose one process
We discuss one bottleneck with the people doing the work and record the current effort, delays or errors as a baseline.
Agree the pilot
We agree a paid pilot with a defined scope, price, timeline and success measures before development starts.
Build and test
We build one usable workflow and test it with your team, using QMOS, XaaX or focused custom software as appropriate.
Review the result
We compare the pilot with the agreed baseline: time spent, missing information, overdue actions or manual handoffs.
Expand when useful
If the pilot proves useful, we agree the next rollout, integrations and support. Each next step has its own clear scope.
/07Our vision
From fragmented tools toward one connected system.
Most small and mid-sized businesses run on a combination of spreadsheets, tribal knowledge, and tools that were never designed for how they actually work. Planning happens in isolation, data never gets captured consistently, and there is no unified view of what is actually happening across the business.
We are building Osteam toward a specific goal: an operational backbone for SMEs in the Brainport region, whatever they build, sell, or run, where every business has access to software that matches how they actually work. We would rather ship less and have it hold up in the real world than promise more.
Built for every business size
Advanced operational software is not only for large enterprises. We build systems designed for SMEs: variable workloads, tight margins, and small teams.
Integration over replacement
We do not replace what you use. We integrate into your existing stack, fill the operational gaps where they matter most, and connect what was disconnected.
Step by step
We deliver in phases, starting with the highest-impact changes. No big-bang transformations. Each step produces working software running in your business.
Rooted in Brainport
Based in the Brainport Eindhoven ecosystem, we contribute to a region where SMEs of every kind can access the same operational intelligence as larger competitors.
Built in the Brainport Eindhoven ecosystem, where technology, industry, and innovation intersect.
/08OS-team · The operational layer for factories
Your factory should not run on memory.
OS connects planning, shop-floor execution, quality and operational AI around one live production flow. Keep your ERP and specialist tools; replace the manual gaps between them.
/09Start with one process
Which workflow is slowing your team down?
Bring a work-order handoff, document approval or recurring admin task. In an initial 30-minute conversation, we'll explore whether a focused, paid pilot makes sense. Scope, price and success measures are agreed before work starts.
Based at High Tech Campus Eindhoven · Part of the Brainport ecosystem